Introduction

Welcome to PhD Research Manager. We respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our research management platform.

Information We Collect

We collect information that you provide directly to us:

Account Information: When you create an account, we collect your name, email address, and password.
Profile Information: Your institution, department, research field, and preferences.
Research Data: Activities, tasks, literature references, manuscripts, notes, and files you create in the platform.
Usage Data: Information about how you use our platform, including access times, pages viewed, and features used.

How We Use Your Information

We use the information we collect to:

Provide, maintain, and improve our services
Process and store your research data
Send you technical notices, updates, and support messages
Respond to your comments, questions, and requests
Monitor and analyze trends, usage, and activities
Detect, investigate, and prevent fraudulent transactions and abuse

Data Storage and Security

Your data is stored securely on Cloudflare's global infrastructure. We implement industry-standard security measures including encryption in transit (TLS) and at rest. Your files are stored in Cloudflare R2 with automatic redundancy.

Data Sharing

We do not sell your personal data. We may share your information only in the following circumstances:

With Your Consent: When you explicitly agree to share data with supervisors or collaborators.
Legal Requirements: When required by law or to respond to legal process.
Protection: To protect the rights, property, and safety of our users and the public.

Your Rights (GDPR)

Under the General Data Protection Regulation (GDPR), you have the right to:

Access: Request a copy of your personal data.
Rectification: Request correction of inaccurate data.
Erasure: Request deletion of your data ("right to be forgotten").
Data Portability: Request transfer of your data in a machine-readable format.
Object: Object to processing of your personal data.
Restrict Processing: Request limitation of processing your data.

To exercise any of these rights, please contact us at privacy@phdtrack.app or through our contact form.

Data Retention

We retain your personal data for as long as your account is active. After account deletion, we retain data for up to 30 days to allow for recovery, after which it is permanently deleted. Anonymous aggregated data may be retained for analytics purposes.

Cookies

We use cookies to maintain your session and preferences. For detailed information about our use of cookies, please see our Cookies Policy.

Children's Privacy

Our service is not directed to children under 16. We do not knowingly collect personal information from children. If you believe we have collected data from a child, please contact us immediately.

Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

Email: privacy@phdtrack.app
Contact Form: Contact